UNIT 4. Application Software
Word Processing and Desktop Publishing Software
Word Processing Software
A word processor provides tools for creating, editing, and formatting text-based documents. Leading word processing programs include Microsoft Word, Corel WordPerfect, and Lotus WordPro. In a typical word processor interface, you will find a document area, menu bar, toolbars, rulers, scroll bars, and a status bar.
While entering a text, a blinking insertion point in the document window shows you where characters will be placed as you type. The Backspace and Delete keys let you remove characters quickly. An AutoCorrect feature can correct some errors as you type. To perform most kinds of editing or formatting on text, you must first select the text; then any editing or formatting commands you issue are applied to all the selected text.
A word processor allows you to format the text. Character formats include fonts, type size, type styles, and color. Paragraph formats include line and paragraph spacing, indents and alignment, borders, and shading. Document formats include margins, page size and orientation, headers, and footers.
Word processing programs have special features. They enable you to add graphics and sound files to your documents. You can use a spell checker, grammar checker, and thesaurus to improve the language of a word-processed document. Using mail merge, you can combine a form letter with contents from an address database and create a separate copy of the letter for each person in the database. Templates are predesigned documents. They simplify document design, enabling you to create professional-looking documents simply by typing your text.
Word processing programs can create documents in HTML format, which are ready to be published as pages on the World Wide Web. To create an HTML document in a word processor, create a document as you normally would. The word processor converts the document by inserting all the required HTML codes.
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