How to write an email The style of emails is similar to a standard business letter. Emails are generally
shorter than letters. They contain only a few lines:
-Subject line This shows the reader the exact subject of the email.
Greeting More formal variant is Dear Mr. Smith, more informal is Dear John. Reason for writing Main point (body) Closing phrase (Sincerely yours, Best wishes) Here are some recommendations how to write an email.
1. Use a descriptive subject line. Instead of writing «Urgent» write «Meeting at 10
am about pay rise».
2. Keep your emails short. Try to keep to only one point in each email.
3. Begin with a greeting. Use Mr./Ms. with last names (Dear Mr. Powell), though in
English it’s not rude to put Mr./Ms. With someone’s first name (Dear Angelina).
4. State your purpose if you are initiating the communication (I am writing to en-
quire about …).
5. Put the main point first in the body. Keep your messages clear and concise. The
paragraphs should be short. Eliminate all the information that is not necessary.
6. Don’t forget about polite ending. Use a phrase «I look forward to …» (I look
forward to hearing from you).
7. Use common closing expressions such as Yours sincerely (more formal), less
formalare Best wishes, Best regard depending on how well you know the recipient.
8. When you have finished, check your writing for logical structure, clarity of ideas,
accuracy of language, appropriateness of style.
